Terms and Conditions
Parish Hall Terms and Conditions of Hire
As the Hirer, you are responsible for complying with and ensuring the compliance of others with these Terms and Conditions:
The premises are to be let out on the basis that they will not be used for any purpose which is contrary to the teachings of the Catholic Church or which could cause offence. At all times the Catholic nature of the premises must be respected. Any breach or potential breach of this provision will mean that the use of the premises is withdrawn.
Use of Parish Hall
In accordance with the Hire Contract, you may use only the Areas and Facilities Hired and you may use them only for the Purpose of Hire during the Time of Hire.
The maximum capacity of the hall is 180 however if seated at tables it is 120.
Preparation, Cleanliness and Departure
You are responsible for setting up the Areas Hired and returning all tables and chairs to their original positions at the end of the Hire, leaving all areas clean and tidy. The premises must be vacated within 30 minutes of the end of your Hire.
At the end of the Hire, you are required to:
- Leave the premises in a clean and tidy condition, having removed all foodstuffs, cleaned all surfaces used, swept the floor and cleaned and tidied the toilet areas.
- turn off all the lights
- close/lock all windows
- set the alarm
- close / lock all external doors
You will be charged for the extra energy or water used if the lights or heating are left on or the water taps are left running after the Hire.
Use of kitchen
You may use the kitchen facilities, however you may use the electrical appliances e.g. oven, hob or microwave only if this is included in the Hire Contract and you have paid the additional charge.
You are responsible for ensuring adherence to the rules regarding health and hygiene displayed in the kitchen. The Parish Hall Committee accepts no responsibility for any illness resulting from the preparation or consumption of food.
Health and Safety
You are responsible for and must take all reasonable precautions to ensure the health and safety of all those in attendance during the Hire.
Familiarise yourself with the fire exits and fire procedures.
No Smoking is permitted on the premises. You would be breaking the law by allowing smoking to take place on these premises. Smoking is allowed outside the premises but the noise must be kept to a minimum.
Any fine for breaking the smoking ban will be the sole responsibility of the Hirer.
You must ensure that any electrical equipment brought onto the premises has been PAT tested within the last year.
Damage and breakages to Parish property
You must report any damage or breakages to Tim Carruthers within 24 hours of the incident.
You must pay for any damage, however caused, arising during or in respect of the Hire.
You must take all reasonable measures to ensure the safety of the parish property and grounds at all times including during arrival and departure of those attending
You must provide adequate supervision and control during the Hire.
Consideration for others
You are required to keep any music volume to an acceptable level to avoid causing a nuisance to our neighbours.
Please arrive and leave the premises quietly and respectfully and at all times ensure public order, sobriety and decency.
We have a zero tolerance to bad language and threatening behaviour to the bar staff and any of the Parish representatives.
Sale of Alcohol.
You are not permitted to bring any alcohol or illegal substances onto or near the premises.
If you request the bar to be open there is a £21 charge for the Temporary Event Notice from the Licensing Authority. (of which we are only allowed 12 in any calender year with our current Club Certificate. In addition, if insufficient money is taken over the bar i.e. over £200 there will be a charge of £40 to cover staff wages.
Security of Personal Property
The Parish will not accept any responsibility for the loss of or damage to any articles or equipment left on the premises.
Property in connection with the Hire shall not be left on the premises after the Hire, and the Parish Hall Committee will accept no responsibility for such. Any disposal of the said property will be at the cost of the Hirer.
The church car park can be used for parking. Please make your guests aware that parking around Hop Villa (the student residence) next to the church is not permitted and the owners operate a vigorous clamping system – vehicles parked incorrectly will be clamped.
The Parish Hall Committee will not be responsible for anyone being clamped.
The use of the parish hall is entirely at the risk of the Hirer (you). The Hirer shall indemnify the Parish against all claims, demands, actions or proceedings and any loss, damage or injury which may be brought against or suffered by the Parish arising from or in consequence of the non-observance or non performance of any of these lease conditions or any act, neglect, default or omission of the Hirer, their visitors or guests.